例1 Directions：You are preparing for a field report，please write it in about 100words with such items as following：
①the current situation of the equipments
②your reason and suggestion
To：Mr.Zhao Minghua，president of Beijing University
From：Mr.Li HongJun，Dean of Studies.
Subject：Buying computers and videotape recorders.
Dear Mr.President：
Upon the request of the Equipment Division of the university，we have inspected the laboratory of the Physical Department and found its present equipments unsatisfactory to student， particularly to post graduates.Because there are fourty computers in our laboratory，but there are almost ten times the students and 25 percent are postgraduates.The laboratory material is so shortage that the situation have to be improved at once.In order to enhance the effect of experiments，it is hereby recommended that twenty computers and ten videotape recorders be bought and issued to the laboratory.
Li HongJun
*.这是一份实地考察报告，要求将所看到的状况实事求是的反映出来。upon the request表示在……的要求下，以request表示要求一般比较正式。postgraduates即研究生
例2
Direction：Take a report by the academic department of an association.Follows should be pay attention to：
1）the immediate schemes
2）detailed information such as dates，related persons and numbers
WORK-IN-PROGRESS REPORT FOR THE MONTH OF MARCH，2002
From：Anny lee， Head ，Academic Department
To：Mr Ng sik-hung，Chairman Shang Hai Evergreen Association
Ref：0091963
Date：2 April 2002 Ⅰ。Shang Hai Secondary School
1.The number of students for the month is：Form 1：329，Form 2：300，Form 3：500，Form 4：238，Form 5：234
2.The week starting from 17 March 2002 was scheduled as a “week”。
3.Mental consult was scheduled to be March offered 2002 in the School Hospital within the period 29 to 1 May 2002.The persons in charge of the program would be staff of the Mental Health Society. Ⅱ。Academic exchange
1.As one of the initiators，the Association has agreed to host the seminar“The fostering of talented personnel in Mainland China”，to be held on 3 May 2002 in Shang Hai.
2.The Chairman has agreed to give a talk on behalf of the Association in a seminar on the exchange of talented personnel within South East Asia，which is scheduled to be held on 1 July 1997 in Tokyo.
[signature]
*.这是一份工作报告，这类报告应注意言之有序，无论是说一件事的始未，或多项事的情况，都必须有条不紊，思路清晰，并且言之有据，引用的数据要准确，事实的真相要客观地陈述。例3Directions：A ship accident took place in Chang Jiang.Please unite a research report to tell：
1）the cause of the accident
2）the results
3）the response of authority
To：Li Ming
From：Liu Hua
Subject：Ship Accident off West Coast of Chang Jiang，No Casualties.
Date：April.9，1999
Yesterday evening two boats collided in thick fog in Chang Jiang not far from Wu Han.One was a cargo ship carrying lumber，apparently on its way to Chang Jiang.The other was a National ferry on its regular run from Jiu Jiang to Wu Han.
However，because of the weather conditions，the captains did not realize the danger until a few seconds before the collision took place.Consequently，there was no time for them to prevent the accident.
Fortunately，there were no casualties among the crews or passengers，but both ships suffered badly damages.
A spokesman for the port authorities said that a committee would be set up to determine the cause of the collision.
*这是一份非正式报告，有几点必须注意：开头就交待清楚写报告书的目的。详细阐述调查经过，尽量做到客观公正
